Functions and Processes

• Room Book
  • Real estate data: property - building / ground - floor - object / room, land register, technical systems
  • The room book is client / owner independent, if a property changes his owner / client, all data is assigned to the new client at the same day: no duplicate data
  • Types of use can be flexible defined, standard according to SIA 416
  • Object / room data is stored on the daily version basis and therefore are taken into account by business logic of any function, including heating and aditional costs billing

• Partner and Addresses
  • A partner including addresses is only captured once, regardless of the client, the partner is assigned various roles, e.g. tenant, caretaker, supplier, etc
  • A partner can have different address types, any address change is performed on a daily basis
  • Property registry for vendors and caretakers
  • Building construction registry as a catalog of services for service providers

• Contract Management
  • For apartments, offices and commercial surface, building construction and rent, sales-based rent and internal use
  • Maintenance contracts with maintenance appointments management and warranty expiration dates
  • Free contract design
  • Integrated document creation and document archive for processes such as Renting and Termination
  • Sales-based rent collection based on minimum rent and sales on account, management of sales reports by division
  • Automatic vacancy management without tedious vacancy tenant processing
  • Automated rent change procedure
  • Web-based prospect and rental processes

• Share Certificate and Deposit Account Management with integration into Document Management
  • Account management: Opening, periodic closing with interest, managing accounts - powers of attorney, automatic integration into rental agreement management
  • Automatic interest credits to the deposit account or payment via the collection procedure
  • Open items in accounting for unpaid share certificates
  • Account closure with all necessary final postings and documents

• Accounting Systems with integration of Document Management and comprehensive Cost Allocation Procedure
  • Heating and operating costs, billing according to tariffs for various media such as Waste disposal according to different types of waste
  • Condominium owner billing from a single source: budget, renewal fund including interest
  • Sales-based rent accounting based on sales reports, individual collection periods, periodic control statements
  • Owner accounting with distribution of profits according to real estate shares including a payment plan on account

• Finance and Cost Accounting
  • Individual chart of accounts per client with sub-accounts for the report according to Swiss GAAP FER
  • Automatic booking technology for group companies (affiliated companies) including automatic balance reconciliation
  • Integrated cost type plan for operating cost centers and real estate accounting
  • Cost allocation sheet with all allocation procedures within the cost centers and transfers to real estate cost units
  • Comprehensive and multi-layered reporting system including graphic representations

• Ordering / Order Processing with full integration to Real Estate Management and Finance Management
  • Through the use of the ordering system, accounting receives an automatic account assignment when entering the accounting documents
  • The process from ordering to paying for the service is continuous and is optimally supported by the system
  • The order form is designed according to the order type and integrated into the document management and document archive
  • The ordering function is integrated in the ID∙FMServiceDesk

• Project Management and Project Monitoring for new buildings, conversions and renovations, promotions etc.
  • The structure of a project can contain the following levels: main project, individual project and service
  • Each step can be budgeted, booked and scheduled
  • Extensive finance reporting, to-do list and operational summary are available both on PC and tablet

• Asset Management and Asset Accounting for immovable assets such as land and buildings and movable assets such as technical equipment
  • Assets are assigned to asset classes, so the lifetime, the account assignment and much more can be automated
  • Functions such as new investments, planned and actual depreciation, interest calculation and calculation of the replacement value are part of the system
  • Additional investments for an asset are assigned to a new index and the depreciation period is also redefined
  • Asset accounting is fully integrated into finance management
  • Extensive trip reports are available
  • The following assets: real estate, building, object and technical equipment are also part of ID∙FMServiceDesk